How to Create a Word Cloud in Microsoft PowerPoint
Introduction
A word cloud is a visual representation of a collection of words in various fonts, hues, and orientations. A word seems bigger and, hence, more significant the more often it appears in the original text. There are technical purposes in addition to using them as graphics in your presentation. If you're an editor or writer of business writing, for instance, you may generate a word cloud to identify overused words or to make sure the emphasis isn't lost in the jargon. They could even serve as an SEO tool. In this post, I'll demonstrate a PowerPoint add-in that creates word clouds, but you may copy those graphics and use them anywhere you wish.
How to set up the plug-in
Open PowerPoint to begin installing this add-in. Check the My Add-Ins option on the Insert page to make sure you don't already have this product but are unaware of it. If not, access the Microsoft Store by clicking Get Add-Ins in the Add-Ins group. Enter Pro Word Cloud in the Search tool (top-left). It ought should appear at the top of the final list. As soon as you have clicked Add and read and accepted the conditions of use, click Continue, and your system will begin to install the add-in.
Creating a word cloud
You may start using the Pro Word Cloud add-in as soon as you install it. Enter text first, using as few or as many words as you need. The cloud will get bigger and be more intriguing as additional words are added. We'll make advantage of this little passage (Figure A). You may create the text by inserting a text box, entering =RAND(), and pressing the Enter key. If you have more than one, you may keep them all in or remove all except one.
Create the word cloud by doing the following after you have text to work with:
- The text box containing the source data should be selected.
- On the Insert Tab, click.
- To see the add-in tools, choose My Add-Ins from the dropdown menu in the Add-Ins group (Figure A).
- To quickly create a word cloud for this example, click Create Word Cloud and accept the default choices.
A Figure
The word cloud is not inserted automatically by Pro Word Cloud. To copy the default word cloud to the clipboard, click it in the Pro Word Cloud window. In order to copy it into the current slide, use Ctrl+v. To position and resize, just drag and drop. Or just move it away from the window.
How to utilise the equipment
The default word cloud may or may not be appropriate. Fortunately, the tools let you completely tailor the cloud before it is generated. Other than applying a few PowerPoint forms, like a shadow, glow, reflection, and so on, you can't add much to an existing word cloud, the results are dubious.
Clicking Re-Generate Word Cloud is the simplest approach to get a different word cloud. By doing this, the various attributes will be randomly adjusted. You could find one by repeatedly clicking.
Use the font, colours, layout, and case tools if you'd like greater customization. The easiest method to learn more about them is to investigate them when you have the time since they are self-explanatory. Additionally, you may set a word count limit, define the word cloud's size, and include common terms like and, if, or, the, and so on.
When you can, make your settings match the word cloud's overall theme. Although it won't always matter, pay attention to your message and the outcomes. Our second word cloud does depict somewhat more joy than the surroundings of the first word cloud.
Summing Up
One more thing to think about: Did you notice how the word cloud in the first example only shows each word once, despite the fact that the phrase is repeated many times? Did you also note that in the second sentence, the word Tom is larger than the other words?
Generally speaking, a word will seem larger—rather than being repeated—the more often it appears. All the words wind up being enormous, however, if all the words are repeated, as in the first case. You may need to force that by changing the source text if you want to make sure that the bigger words are the most noticeable. The adventure of the word cloud is heavily reliant on surprises.
This behaviour may be used in a commercial application to identify keyword imbalances. Spend some time experimenting, and even though there will be restrictions, the likelihood that you'll come up with something you enjoy is high.
